Meetings & notes21 categories
Could this meeting be async?
A recurring meeting that has become a status ritual nobody defends.
Break this recurring meeting into what it actually does: sharing information, deciding, solving together, or creating accountability. Say which parts genuinely need people talking at the same time, then design the async replacement for the rest, with a format, a cadence and a deadline. Name what would be lost. The meeting:
Making it yours
- Paste your own material where the prompt asks for it. Everything above that line is instruction, not content.
- Delete any rule that does not apply to you. A shorter prompt that fits beats a thorough one that does not.
- If the answer comes back vague, add a line saying what you do not want. Constraints work better than encouragement.
Fewer meetings. Declining, shrinking or replacing a meeting that does not earn the hour.
Related prompts
Decline or shrink a meeting politelyAn invite arrives that should be 15 minutes, three people, or an email.Replace this meeting with something asyncA recurring meeting that has become a status ritual nobody defends.Does this meeting need to happen?An invite that arrives with a title and no stated outcome.Turn messy notes into decisions and actionsThe default pass on any notes you took while half-listening.Design an agenda that earns the hourBefore sending a calendar invite that would otherwise just have a title.Write a pre-read people will actually readWhen the meeting only works if everyone arrives with the same context.
Keep this one
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