Email & messages21 categories
Decline a meeting without damage
An invite you should not accept, from someone you cannot simply ignore.
Longdecliningmeetings
Write a reply declining this meeting. First pick the right move, and tell me which you chose and why: - Decline outright, when I add nothing. - Decline and delegate, when someone else should go. - Decline and answer, when the meeting exists to extract information I can just send now. - Ask for it to be shortened or made asynchronous. Then write it: - One line declining, with no elaborate excuse. Being busy is a complete reason and does not need dressing up. - The substitute: the answer, the person, the document, or the written update. - An offer to be looped in on the outcome, if I need to be. - Under 60 words. If this is a meeting I should actually attend, say so instead of helping me dodge it. Invite: My reason:
Making it yours
- Paste your own material where the prompt asks for it. Everything above that line is instruction, not content.
- Delete any rule that does not apply to you. A shorter prompt that fits beats a thorough one that does not.
- If the answer comes back vague, add a line saying what you do not want. Constraints work better than encouragement.
Declining and negotiating. Saying no cleanly, and putting a number or a counter-offer in writing.
Related prompts
Say no without leaving the door ajarDeclining a request you are genuinely not going to do.Write the negotiating messageCountering on price, scope, or terms without blowing up the deal.Ask for a raise or a rate increasePutting a number in writing to a manager or a long-standing client.Decline this kindlySaying no to something you are genuinely not going to do.Write a cold email that gets a replyReaching out to someone who has no idea who you are and owes you nothing.Follow up without being annoyingSecond or third nudge on something they genuinely might have missed.
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