Meetings & notes21 categories
Prepare for a one-to-one
Fifteen minutes before a 1:1 you would otherwise improvise.
Help me prepare for my one-to-one. From my notes below: 1. Sort what I could raise into: **needs a decision from them**, **needs their awareness**, **needs their help**, **can wait**. Cut the last group. 2. Order the rest so the most important item goes first, not last. These meetings get cut short. 3. For each item, give me one opening sentence that states the point before the context. 4. Identify anything I have been avoiding raising, and draft the first line for it. 5. Suggest two questions to ask them, about their view rather than my status. 6. Note what I should have prepared or read beforehand. If my list is too long for the time available, tell me what to drop. Who this is with, how long, and my notes:
Making it yours
- Paste your own material where the prompt asks for it. Everything above that line is instruction, not content.
- Delete any rule that does not apply to you. A shorter prompt that fits beats a thorough one that does not.
- If the answer comes back vague, add a line saying what you do not want. Constraints work better than encouragement.
Before and during. Agendas, pre-reads, prep for a 1:1 or an exec slot, and plans for retros and workshops.
Related prompts
Design an agenda that earns the hourBefore sending a calendar invite that would otherwise just have a title.Write a pre-read people will actually readWhen the meeting only works if everyone arrives with the same context.Plan and facilitate a retrospectiveRunning a retro that should produce change rather than a list of grumbles.Prepare to present to executivesYou have ten minutes with senior people and a deck built for forty.Structure a brainstorm that produces somethingBefore a session where the loudest person would otherwise set the direction.Plan a half-day workshopFacilitating a longer session and needing a minute-by-minute plan.
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