PhraseryPhrasery homeGet Phrasery
Meetings & notes21 categories

Plan a half-day workshop

Facilitating a longer session and needing a minute-by-minute plan.

Longworkshopfacilitationplanning
Plan a workshop for the objective below.

Produce a run sheet with: time, activity, format (solo, pairs, whole group), who leads, and the specific output of each block. No block may exist without an output.

Also include:
1. The opening, covering why we are here and what we will leave with.
2. Energy management: where the room will flag, and what breaks or format changes prevent it.
3. Materials and preparation needed, listed so I can check them the day before.
4. The closing: how decisions and actions get captured before anyone leaves the room.
5. A contingency for the two most likely failures: the discussion that will not end, and an activity that produces nothing.

Tell me plainly if the objective is too large for the time available.

Objective, attendees and duration:

Making it yours

  • Paste your own material where the prompt asks for it. Everything above that line is instruction, not content.
  • Delete any rule that does not apply to you. A shorter prompt that fits beats a thorough one that does not.
  • If the answer comes back vague, add a line saying what you do not want. Constraints work better than encouragement.

Before and during. Agendas, pre-reads, prep for a 1:1 or an exec slot, and plans for retros and workshops.

Related prompts

Design an agenda that earns the hourBefore sending a calendar invite that would otherwise just have a title.Write a pre-read people will actually readWhen the meeting only works if everyone arrives with the same context.Prepare for a one-to-oneFifteen minutes before a 1:1 you would otherwise improvise.Plan and facilitate a retrospectiveRunning a retro that should produce change rather than a list of grumbles.Prepare to present to executivesYou have ten minutes with senior people and a deck built for forty.Structure a brainstorm that produces somethingBefore a session where the loudest person would otherwise set the direction.

Keep this one

Phrasery saves prompts with a right-click and puts them back the same way. Add this to your own library in one click.

Add to your browser — free