Inbox & accounts21 categories
Separate mail I need from mail I tolerate
Deciding what should reach your inbox at all, versus a folder you visit deliberately.
Sort the senders below into four groups: must reach me (security, billing failures, legal, delivery), should be filed and read weekly, should be filed and read never, and should stop entirely. For each group, give the filter rule that would implement it — sender, domain or subject pattern, specific enough not to catch the wrong thing. Call out any sender mixing categories, sending both my receipts and its marketing from the same address. Those cannot be filtered safely, and say so rather than proposing a rule that would hide my invoices. Senders:
Making it yours
- Paste your own material where the prompt asks for it. Everything above that line is instruction, not content.
- Delete any rule that does not apply to you. A shorter prompt that fits beats a thorough one that does not.
- If the answer comes back vague, add a line saying what you do not want. Constraints work better than encouragement.
Cleanup and closing. Dormant accounts, dead newsletters, and getting data deleted rather than just unsubscribing.
Related prompts
Decide which old accounts to closeReducing how many companies hold your data, starting with the ones you no longer use.Write a data deletion requestClosing an account properly rather than just letting it sit dormant.Decide which newsletters actually earn their placeA hundred subscriptions where you genuinely read about four.Work out what to save before closing an accountThe step people skip, and regret a week later.Plan retiring an old email addressAn address you have outgrown but cannot simply abandon.List every service I have an account withYou have signed up for hundreds of things over a decade and have no idea what they are.
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