Meetings & notes21 categories
Chase actions nobody clearly owns
A week after a meeting, when half the actions have quietly not happened.
Here are actions from a recent meeting. Some are vague or unowned. 1. Identify each action that is not actionable, and say specifically what is wrong: no owner, no date, no definition of done, or two actions disguised as one. 2. Rewrite each into a form someone could complete or decline. 3. Draft the follow-up message for each unclear one. Under 40 words, addressed to the likely owner, asking a closed question they can answer in a line. No passive aggression, no "just checking in", no implied accusation. 4. Flag any action that probably should not exist, because it was agreed in the room to end an awkward silence. For anything where I have not told you who was in the meeting, ask rather than assigning a name. Actions:
Making it yours
- Paste your own material where the prompt asks for it. Everything above that line is instruction, not content.
- Delete any rule that does not apply to you. A shorter prompt that fits beats a thorough one that does not.
- If the answer comes back vague, add a line saying what you do not want. Constraints work better than encouragement.
Updates and follow-ups. The message after the meeting: status for a manager, a team update, and chasing what stalled.
Related prompts
Summarise a week of standupsTurning daily noise into something a stakeholder can read on Friday.Compress an update into a chat messageWhen the status belongs in Slack, not in a document nobody opens.Write a weekly update for my managerFriday afternoon, summarising a week you can barely remember.Turn this into a team updateNotes that need to become a message people will actually read.One-line statusA stakeholder asks how it is going and wants the honest one-liner.Write the follow-up messageThe message you send an hour after the meeting to make it stick.
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